Open Positions

Company Overview:

Our client, an Idaho-based and family-owned group of operating companies, is committed to building generational businesses that support their communities. Their organization thrives on expansion and innovation—their ownership frequently acquires new businesses, creating an exciting and evolving work environment.

Role Overview:

The Office Manager is a central figure in the day-to-day functioning of the workplace, owning the end-to-end office experience and ensuring that facilities, services, and shared spaces operate smoothly, professionally, and in alignment with the company’s values. This role partners closely with leadership, employees, vendors, and property management to deliver a consistently high-quality environment that supports productivity, connection, and culture across the organization.

Key Responsibilities:

Office Operations & Workplace Experience Stewardship

·     Own the end-to-end office experience, ensuring all common areas, amenities, and systems consistently meet high standards of cleanliness and professionalism.

·     Establish and maintain daily/weekly/monthly inspection and stocking cadences for restrooms, breakrooms, conference rooms, outdoor spaces, storage areas, and event spaces; with key vendors as needed (plants, janitorial, etc.)

·     Anticipate needs and resolve issues before escalation.

·     Ensure physical spaces reflect company’s values and commitment to employee care.

·     Includes daily and weekly stocking of breakrooms, kitchens, and conference rooms with supplies and food and beverages.

Vendor, Facilities, & Property Coordination

·     Own coordination for property management, facilities, maintenance vendors, cleaners, and contractors.

·     Translate issues into clear scopes of work, track and verify quality to completion.

·     Maintain working knowledge of building systems (HVAC, elevators, access controls, signage) and escalate appropriately.

·     Partnering with IT, manage keys and building access, and tenant-related requests.

Front Desk & Visitor Experience Leadership

·     Set the standard for consistent professional reception and guest experience, ensuring a warm, polished, and confident first impression.

·     Proactively coordinate with employees regarding guests, meetings, and events.

·     Ensure signage, wayfinding, lobby messaging, and communication tools are accurate, intuitive, and current across all floors.

·     Oversee all mail and packages with reliability and attention to detail.

Food, Breakroom, & Amenity Program Management

·     Strategically manage all food and beverage programs (daily employee lunches, snacks, catered meetings, special events).

·     Curate vendors and menus with attention to quality, dietary needs, cost, and employee preferences, using consumption data to inform decisions.

·     Maintain inventory discipline, food safety standards, and clear guidelines.

·     Balance thoughtful stewardship of resources with the role food amenities play in fostering connection, morale, and a positive employee experience.

Employee Experience, Culture, & Events

·     Partner with leadership to create connection through office events, competitions, celebrations; responsible for holiday decoration coordination and storage.

·     Coordinate onboarding experiences that make new employees feel prepared, welcomed, and valued from day one. Including providing desk setup, IT collaboration, building access details, SWAG, etc.

·     Organize thoughtful support during employee life events (celebrations and hardships) including appropriate acknowledgements such as flowers, cards, etc.

·     Manage group ticket and SWAG purchases and distribution (Morrison Center, Idaho Shakespeare, BSU football and basketball, hockey, Starlight Mountain Theatre).

Planning, Organization & Continuous Improvement

·     Develop and document best practices, playbooks, and office standards (parking, food ordering, events, storage, space usage).

·     Identify inefficiencies, gaps, or recurring issues and propose solutions.

·     Maintain strong organizational systems for supplies, storage, and shared resources.

·     Support logistics for meetings, trainings, and companywide gatherings.

Core Competencies:

Operational & Organizational Excellence

Demonstrates strong ownership, follow-through, and the ability to manage multiple priorities while maintaining high standards across the office environment.

Professional Judgment & Discretion

Exercises sound judgment, solves problems independently, knows when to escalate, and handles sensitive matters with maturity, calm, and confidentiality.

Service & Relationship Orientation

Builds trust with employees, leadership, vendors, and visitors while representing leadership’s intent through consistent, thoughtful actions.

Planning, Anticipation & Execution

Proactively plans for needs related to events, inventory, facilities, and seasonal cycles, using observation and feedback to continuously improve the employee experience.

Communication & Coordination

Communicates clearly and effectively across multiple teams and companies, ensuring information, signage, and logistics are timely, accurate, and easy to navigate.

Ownership & Pride of Work

Takes personal responsibility for the quality, appearance, and functionality of the office, addressing details others might miss and ensuring the environment reflects professional standards.

This position is full-time (40-hours per week) in the office each day, Monday-Friday.

Candidates with 5+ years of experience will be considered.

Why Join Us?

·     401(k)

·     401(k) matching

·     Dental insurance

·     Health insurance

·     Health savings account

·     Life insurance

·     Paid time off

·     Retirement plan

·     Vision insurance

This job description is intended to provide a comprehensive overview of the responsibilities and expectations of the Office Manager role. It reflects the primary functions of the position; however, additional duties and responsibilities may be assigned as business needs evolve.